Development and Marketing Manager

Development and Marketing Manager

Location: Tucson, Arizona. Some travel required. In-person work required, some remote work/flexible hours available.
Salary Rate:  $55,000 to $58,000 per year
Classification: Exempt. Some evening and weekend work required.
Start Date: Immediately
Position open until filled.

Paid Time Off (200 hours with additional hours each year), health insurance, free employee vision plan, optional dental plan (50% subsidized), 401k plan with 20% employer match, life insurance, short term and long-term disability insurance, annual professional development budget.

Archaeology Southwest:
Founded in 1989, Archaeology Southwest is a private 501(c)(3) nonprofit organization based in Tucson, Arizona, on the homelands of the Tohono O’odham and the Pascua Yaqui. We practice Preservation Archaeology, a holistic and conservation-based approach to exploring and protecting heritage places while also honoring the diverse values these places hold for people. We are committed to real and ongoing collaboration with Tribes in all areas of our work. In our workplace and activities, we strive for inclusion across race, gender, age, religion, and identity. For more information, please visit

Position Description:
Reporting to the Director of Philanthropy, the Development and Marketing Manager will work closely with the Director of Philanthropy; Director of Outreach; and Director, Content and Communications to meet the resource development goals of Archaeology Southwest. The Development and Marketing Manager is a key member of the team, with a concentration in successfully leading and growing the annual fund, managing the organization’s special events, and donor stewardship initiatives. This position will also be responsible for effective and efficient use of resources and the donor management system (EveryAction) to measure and achieve development goals. The Development and Marketing Manager co-shares responsibility for maintaining the Archaeology Southwest website with the Director of Outreach.

The overarching goal of the Development and Marketing Manager is to facilitate an open, inclusive, and multi-directional stream of communication between Archaeology Southwest and the growing number of constituents interested in its mission of Preservation Archaeology. This position is responsible for membership management and generating interest and attendance to Archaeology Southwest programming and events and creating a continuity of stewardship from the casual user new to Archaeology Southwest, to e-news subscriber and event participant, to active Archaeology Southwest member and donor.

Utilizing all available resources, the successful candidate will:

  • Increase participation in Archaeology Southwest events and programming
  • Create effective campaigns to generate new and retain established members and donors
  • Grow and retain the number of entry level (new, $50-$250) members and donors
  • Grow the proportion of gifts <$1,000 to annual operating revenue
  • Communicate to members and donors the impact of their giving

Duties and Responsibilities

50% Donor Base Management (EveryAction and WealthEngine)

  • Manage EveryAction Donor Database and oversee input of all incoming gifts. Participate in monthly reconciliation with the Finance Department. Train new database users. Ensure that all donor acknowledgements are sent in a timely manner. Conduct duplicate searches, update COA information, etc. to ensure accurate mailing lists and reporting.
  • Partner with the Director of Philanthropy to utilize the full capacity of WealthEngine to determine strategic prospect and donor pipeline activity.

25% Membership and Annual Fund 

  • Develop and implement an integrated strategy to promote the mission of Archaeology Southwest, its full slate of programming, and its value to the public. Utilize growing public interest and participation to cultivate new members and reach fundraising goals.
  • Manage portfolio of all annual fund giving under $1,000. Manage annual fund appeal campaigns and membership program. Manage all membership communications including renewals, acknowledgements, and lapsed appeals. Monitor content of development web pages.
  • Plan development events including donor appreciation and cultivation. This includes the Annual Members Meeting, the Fall Professional Party, and Sunday Tea and Archaeology events.

25% Development Marketing and Donor Stewardship Events

  • Partner with the Director of Philanthropy to create the Development Department’s yearly and monthly activities and include those on the communication calendar which is designed in partnership with other directors and leadership once a year.
  • Schedule all outfacing communications pertaining to Archaeology Southwest events, development, and publications.
  • Compile This Month at Archaeology Southwest e-newsletter.
  • Collaborate with the Director, Content and Communications to prepare the annual report.
  • Manage advertising and promotions for events, development campaigns, and publications for local, regional, and national audiences.
  • Optimize website performance to drive user engagement and search results. Conduct regular audits of links, visuals, and information related to fundraising and development.
  • Where applicable, represent Archaeology Southwest and promote its mission and programs in outside events.

Qualification and Skills:

  • Minimum three years of experience in a nonprofit setting; basic understanding of fund development and marketing messaging.
  • Must be able to work independently and as part of a creative/progressive team.
  • Must be highly organized and detail oriented.
  • Must be able to communicate clearly and concisely both orally and in writing.
  • Comfortable working with and managing a CRM database (EveryAction).
  • Familiarity and fluency with a personal computer system is a must, especially with databases and programs such as Google Drive, Microsoft Word, Excel, Access, Outlook, and PowerPoint.
  • Creative problem solving and planning skills.
  • Pleasant, flexible personality, efficient phone manner, and good “people skills” are essential.
  • Demonstrated interest in southwestern archaeology and historic preservation is preferred.

Additional Information:

  • A thirty-day on-boarding and training opportunity partnering with current development team members will be provided.
  • Must have a valid driver’s license and be willing to drive to off-site events.
  • The Development and Marketing Manager regularly uses a computer/phone and spends some time standing and working outside.
  • Must be able to maneuver, lift, and carry materials, packages, and supplies up to 25 pounds.

Archaeology Southwest is an Equal Opportunity Employer and will consider all applicants for employment and all employees for placement, job assignments, transfers, promotions, and any other status change without regard to race, color, religion, creed, gender, gender expression, age, national origin, ancestry, disability, marital status, sexual orientation, economic circumstances, criminal convictions, or military status.

To apply, submit cover letter and resume to:
Linda Pierce, Deputy Director
Archaeology Southwest
300 N. Ash Alley
Tucson, AZ 85701